Certified Document Control Professional
Certified document control professional is an international certification offered by the American Academy of Project Management.It validates your skills and experience in document control best practices.Certified document control professional course is a comprehensive, hands-on and very interactive document control training certification course, covering all aspects of document control tasks.
In this course we will cover the basics (such as document checks, numbering, identification, filing, distribution) as well as more advanced subjects (such as lifecycle, as-built, procedures, reports, interfaces).
Certified document control professional course is both for:
- Beginners in Document Control: this course gives a robust foundation for the profession, explains all the tasks and responsibilities, and contains numerous workshops and tutorials. You will acquire competencies that can be applied to day-to-day work.
- Experienced Document Controllers: most Document Controllers learn the discipline ‘on-the-job’. This course consolidates basics, formalises knowledge and deepens competences. It allows experienced Document Controllers to compare their experience with common / best practices.
- And for everyone, it’s a great opportunity to network and share experience with other Document Control professionals.
The course also includes a certification examination for professionals to get their knowledge certified.
Certified Document Control Professional Certification Requirement
1.Experiential requirement:One to two years working experience in document control or relevant fields
2.Academic Requirement:A University degree or Higher National Diploma
3.Examination:70% pass Score in the 150 multiple choice examination,the exam is for 3 hours
Certified Document Control Professional Course Objectives
By the end of this course, participants will be able to:
- Explain the requirements for document control, traceability, auditability, quality, consistency
- Understand the role of the document controller and his/her interfaces
- List out and perform the critical quality checks to run on documentation
- Understand what a deliverable is and how it is managed
- Understand and explain the rationale behind document numbering and identification
- Manage documents through their lifecycle
- Make the distinction between working and official documents
- Understand the requirement for document templates
- Ensure the traceability of documents, comments, distribution and transmittal
- Understand document control specifications and procedures
- Ensure document distribution and manage document review and approval
- Understand the work for As-Built and Final Documentation phases
- Understand the requirements for document security and confidentiality and the means for document protection
- Understand and explain the requirements for electronic document management systems (EDMS)
- Build and issue reports on document status
- Interact with technical teams and managers
- Introduction to Records Management Introduces ISO15489 and its relevance to Document Controllers.
- Managing Project Records Explores the project environment in detail including project types, stakeholders and record types to help establish context for the Document Controller.
- Document Control Capture Explores the ISO guidelines on records capture and how it’s applied in the project context. Unit covers principles, methodologies and tools applicable to records capture.
- Document Control Registration Explores the ISO guidelines on the registration of records and how these are applied to the project context. Unit covers principles, methodologies and tools applicable to registration.
- Document Control Classification Explores the ISO guidelines on classification and how it is applied in the project context. Unit covers development process of classification systems and construction industry specific systems.
- Document Control Tracking Explores the ISO guidelines for records tracking and how they are applied in the project context. Unit covers types of tracking and importance in a records system.
- Document Control Disposition Explores the ISO guidelines associated with disposition of records and how these are applied in the project context. Unit covers the types of disposition and recommended actions, considerations and tools required to support disposition.
- Risk Managing Project Records Explores industry standard framework for risk management. Unit covers the key principles and process for managing risks and how these apply to the management of project records.
- Document Control in Practise Collaboration Outlines the levels of collaboration frameworks in a project environment
1. Introduction to Document Control
What is Document Control and the role of the Document Controller
2. The Basics of Document Control
Document control checks and gatekeeping
3. Document Identification
How to make sure that document are identifiable
4. Document Classifying & Filing
How to organise documents and manage information security
5. Document Distribution
How to ensure an efficient and relevant distribution of documents
6. Managing Documents Throughout Their Lifecycle
What is the lifecycle of technical documents? How to manage documents at each step of the lifecycle? How to avoid misuse of documents?
7. As-Built and Final Documentation
What is an As-Built document and what are the specifics for the management of these documents?
8. Document Control Procedures and Specifications
Why do we need procedures? Which subjects should be included in a Document Control Procedure?
9. Electronic Document Management Systems
Which software packages are used by Document Controllers? What are the functionalities of Document Control Software Packages? How can it help Document Controllers?
10. Interactions with project teams, engineering teams, managers
How to support technical teams? How to manage work pressure? How to manage difficult situations?
11.Engineering Document Control
12.Project configuration management
Certification Examination (Last morning of the course)
The course includes an individual 3-hour certification examination (optional, but included in the course fee).