Advance Document Control Course

advance document control,advance document control course

Advance document control course equip professionals to perform advanced Document Control tasks in their daily environment

START:
May 16, 2018

ADVANCE DOCUMENT CONTROL COURSE OVERVIEW

Advance document control course equip professionals to perform advanced Document Control tasks in their daily environment.
Through a balanced combination of lectures, workshops, tutorials and peer-review sessions, participants will learn how to better start and finish a project, issue useful reports and statistics on the status of documents, implement and measure meaningful KPIs (*), write fool-proof procedures, raise awareness about Document Control, and formally manage their professional competencies.

ADVANCE DOCUMENT CONTROL COURSE OBJECTIVES

By the end of this course, participants will be able to:

  • Develop a structured approach to understanding their manager’s needs and to ensure that they meet them
  • Be more proficient in non-routine Document Control tasks and activities
  • Add more value to their teams / departments
  • Contribute more effectively to the success of their organisation
  • Manage their competencies

ADVANCE DOCUMENT CONTROL COURSE OUTLINES

 

Introduction

  • Understand your department manager’s / project manager’s needs and ensure that you meet them
  • Ensure that you are useful and recognized member of the team and that you add value

Setting up Document Control for a new project

  • Analyse requirements (internal, client’s, project management team)
  • Understand the difference of perspectives from the Client’s point of view and from the Contractor’s point of view
  • Plan what needs to be implemented
  • Implement procedures, templates, registers, numbering, distribution, reviews, etc.
  • Prepare for the project kick-off
  • Design workflows

Reporting on the status of documents

  • KPIs (*) and metrics to measure performance
  • Design statistics for the management team
  • Understand users’ requirements
  • Present and communicate meaningful, fit-for-purpose and useful statistics and reports

Writing Document Control Procedures, Specifications, Requirements

  • What makes a good Document Control procedure / requirements
  • How to make a procedure / requirements easy to understand
  • Producing fool-proof procedures and requirements
  • How to formulate formal clauses and wording
  • Create mechanisms for improving / updating procedures

Raising awareness about Document Control

  • Organise straight forward and meaningful inductions for new team members (e.g. engineers, technical teams, etc.)
  • Communicating about roles and responsibilities, processes, procedures
  • Awareness of risks of not managing documents properly
  • Awareness of benefits of managing documents properly
  • Calculating the return on investment (ROI) of Document Control
  • Developing influencing skills

Organising an As-Built documentation package

  •  Analyse requirements
  •  Plan what needs to be done
  •  Documentation preparation and handling
  •  Documentation checking
  •  Documentation delivery

Managing your competencies

  •  Assess your competency level through the JK Michaels DC Competency Matrix
  • Assess how you compare with your peers / other Document Controllers
  • Explore areas for development
  • Plan the development of your skills and competencies

PRE-REQUISITES

  • Experience as a Document Controller
  • Knowledge of Document Control principles, rules and practices
  • Functional level in English language
  • Attendance of JK Michaels DCC course strongly recommended
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