September 2, 2021


PLOT 14,Odeniran close,Off Opebi,Oregun Link Bridge,Opebi Ikeja,Lagos   View map




ACCOUNT PAYABLES TRAINING COURSE: This course is a training guide for the new manager of an accounts payable department.  It will help you step into your new role and take a commanding and successful lead. This course will take what you know and enhance it by adding management principles to those practices.  Accounts payable is not just processing checks, mailing them and then filing the backup paperwork.  To truly manage accounts payable, you must understand all parts of the department including but not limited to customer service, vendor management, check requests and POs.
This course will discuss how to handle invoices; check processing; preventing errors; annual audits; and technology uses in the department.  Learn all about the best practices to adapt for your A/P department, PLUS, get expert advise from a well-seasoned disbursement manager with many years of A/P experience.
This course will provide you with everything that you need to know about being a successful Accounts Payable manager.  Some of the information might be familiar to you but there’s a very good chance that you’ll come across some invaluable new material.  If you are a new Accounts Payable manager or are about to become one, you might find yourself filled with reservations but after taking this course, you’ll discover that the entire process was not nearly as frightening as you might have thought.

You’ll learn what it is that a manager does and how to best operate an Accounts Payable department and you’ll find ways to help motivate the people you manage into being the best possible performers.



This course will also discuss the following areas:

–     What is a manager:  You’ll learn what a manager is, what a manager does, and the importance of always being on top of what is happening within your department.  You will also learn the key to managing your Accounts Payable department and how to best become a valuable asset to your company.

–      Invoice handling:  The student will understand the process of tracking invoices from the moment they arrive in the department until the final check is cut.  Students will also be walked through a step-by-step process to bring order to what might be a chaotic system.

–      Checks:  The lesson will address to core of the Accounts Payable department and will help the student to understand areas that might need to be examined and worked on.

–      Preventing errors:  Students will discover that duplication and missing invoices are among the most common problems in the Accounts Payable department and will be given real-world solutions that they can apply in reducing errors.

–      Customer service, internal controls and the annual audit:  Students will understand how the aspects of customer service apply to their department and will examine the concepts of internal controls and the annual audit.

–      Fraud:  Vendor, Employee, and Check:  This section of the course will instruct the student on the importance of overseeing things to ensure there is no fraud taking place, either due to a vendor or employee check mismanagement.

–      How companies are using technology in Accounts Payable:  The student will learn more information about using the information in the Accounts Payable department, as well as address software solutions that can make their department run more smoothly.

–      The importance of Master Vendor Files:  Students will see how Master Vendor Files are an important way to help ensure that vendors are paid in a timely manner and errors are avoided.  In addition, the files are invaluable tools to monitor fraud and error.

By the end of this course, the student will have a thorough knowledge of what it takes to manage a successful Accounts Payable department and how to implement changes needed in order to make it operate more efficiently.


Implement latest accounts payable technology and techniques

Organise your accounts for optimum efficiency with suppliers and budget-holders

Gain more cooperation from vendors and co-workers

Self-audit your accounts payable process to spot-check your department’s accuracy 

Benefit from expert insight into how long it should take and invoice to flow through your company 

Combat fraud with proven techniques for accounting in the digital age

Course pre-requisites

Students should possess basic knowledge in bookkeeping or accounting theory, basic bookkeeping or accounting theory, and basic knowledge of Windows.

Introduction to Accounts Payable 

Before using Accounts Payable

o Overview of AP

o Processing AP batches

o Processing invoices, credit notes, and debit notes

o Processing adjustments

o Processing payments

o Using the payment entry form

o Using the create payment batch form

o Printing checks from accounts payable

o Posting payments o Importing payment batches

o One-time vendors

o Accounting for retainage

o Reconciling bank statements

o Processing multi-currency transactions

o Revaluing multi-currency transactions

o Reporting accounts payable data

o Periodic processing

o Using AP with other Sage 300 ERP Applications 

Maintaining records

o Icons for maintaining vendor records and setup information

o Adding, editing and deleting vendor groups

o Adding, editing and deleting vendors

o Adding, editing and deleting remit-to locations

o Adding, editing and deleting recurring payable records

o Adding, editing and deleting vendor information

o Changing accounts payable options

o Adding, editing and deleting account sets

o Adding, editing and deleting distribution codes

o Adding, editing and deleting distribution sets

o Using the payment entry form

o Using the control payments form

o Printing checks and posting payment batches

o Viewing payment information

o Using the adjustment entry form

o Listing payment and adjustment batches

o Posting adjustment batches

o Printing/posting journals

o Checking batch status

o Importing and exporting payment and adjustment batches 

Periodic processing o Icons used in periodic processing

o Creating a recurring payable batch

o Clearing history and statistics

o Creating general ledger batches

o Creating retainage batches

o Filing 1099 forms electronically

o Deleting inactive records

o Revaluing vendor transactions

o Year-end processing 


o Using personal report settings

o Account sets

o Aged cash requirements

o Aged payables

o Aged retainage

o Batch listing

o Batch status

o Cheques register

o Cheques

o Distribution codes

o Distribution sets

o E-mail messages

o GL transactions

o Letters and labels

o Optional fields

o Options

o Overdue payables

o Payment codes

o Payment selection codes

o Posting errors

o Posting journal

o Pre-check register

o Recurring payables

o Remit to locations

o Revaluation posting journal

o 1099/CPRS codes

o 1099/CPRS amounts

o Terms

o Vendor activity statistics

o Vendor group list

o Vendor list

o Vendor period statistics

o Vendor transactions 

Error messages

o Using online message help 

Importing and exporting

o File import/export selections

o Exporting from records with multiple tables

o Import options o Selecting records for export

o Errors during importing 

Accounts payable security 

Technical information

o Creating macros for accounts payable

o Multi-user considerations


Aged cash requirements 

Aged payables 

Batch listing and status 

Cheque register 

General ledger transactions

 Directors of Accounts Payable

 Directors of Accounting 

Accounts Payable Managers

 Accounts Payable Supervisors

 Accounts Payable Controllers 

Accounts Payable Officers 

Accounts Payable Clerks 

Accountants 

Administration Managers 

Financial Managers 

Purchasing Managers 

Payroll Managers 

Procurement Managers 

Supply Chain